Privacy Policy of Assistant Recorder

• Controller: DEF STUDIO srl
• Registered office: Trav. Sergio Pansini 1/b -- 70124 Bari (Italy)
• Contact email: [email protected]

For any questions or to exercise your rights, you can contact us at [email protected].

The App may request the following permissions:

Data are processed using electronic and telematic tools, in a manner strictly related to the purposes indicated and in compliance with the principles of minimisation, integrity and confidentiality.

We adopt appropriate technical and organisational measures, including:

• Encrypted transmission of data (e.g. HTTPS/TLS)
• Internal access controls and role-based permissions
• Backups and logging systems
• Encryption and pseudonymisation, where appropriate

However, no system is completely secure; we encourage you to use the App responsibly, avoiding recording highly sensitive content unless strictly necessary.

We retain your personal data for no longer than is necessary for the purposes for which they were collected.

In particular, unless otherwise configured within the App:

• Audio recordings, transcripts and summaries are retained as long as you keep your account or until you delete them manually.
• Technical logs are retained for a maximum of 12 months, unless longer retention is required in case of security incidents or legal disputes.
• Data processed on the basis of consent (e.g. newsletters) are retained until consent is withdrawn.

You can request deletion of your account and the associated data as described in the section “Data subject rights”.

Your data may be disclosed to:

• IT service providers, hosting providers and server/database maintenance providers
• Providers of audio processing and artificial intelligence services
• Consultants and professionals (e.g. legal, accounting)
• Competent authorities, where required by law

These parties process data as:

• Processors pursuant to Art. 28 GDPR, on the basis of specific data processing agreements, or
• Independent controllers, in the cases provided for.

We do not sell your personal data to third parties.

Some service providers may be located in countries outside the European Economic Area (EEA). In such cases:

• The transfer takes place in compliance with Arts. 44–49 GDPR, for example through:
• • adequacy decisions of the European Commission; or
  • standard contractual clauses (SCCs).

You can request additional information on the mechanisms of data transfer by writing to [email protected].

Under the GDPR, you have the right to:

• Obtain confirmation as to whether or not personal data concerning you are being processed;
• Access your personal data;
• Request rectification or updating of your data;
• Request the erasure of your data (“right to be forgotten”), in the cases provided for;
• Obtain restriction of processing;
• Object, in whole or in part, to processing based on legitimate interest;
• Receive your data in a structured, commonly used and machine-readable format (data portability);
• Withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal;
• Lodge a complaint with the Italian Data Protection Authority or the competent supervisory authority.

To exercise your rights, you can contact us at [email protected].

The App is not intended for children under 18 years of age (or a lower age limit that may be provided for by the law of your country).

We do not knowingly collect personal data from children without the consent of their parents or legal guardians. If you believe that data relating to a child have been collected, please contact us so that we can delete them.

We reserve the right to update this privacy notice from time to time, in order to reflect regulatory changes or modifications to our processing activities.

Updated versions will be published on https://assistant.defstudio.dev and/or within the App. We encourage you to review this page regularly.